Privacy Policy
Effective Date: August 19, 2026
Trevor Loughlin Foundation, Inc. (“TLF,” “Trevor Loughlin Foundation,” “we,” “us,” or “our”) respects your privacy and is committed to protecting the personal information entrusted to us.
This Privacy Policy explains how we collect, use, disclose, and protect personal information in connection with our website, programs, charitable activities, fundraising, events, grant-making activities, and other interactions with individuals.
This Privacy Policy applies to information collected through our website and through other interactions with TLF, including donations, volunteer activities, event-related communications, and patient grant applications.
1. Information We Collect
Depending on how you interact with TLF, we may collect the following categories of information.
Contact Information
We may collect information such as:
Name
Mailing address
Email address
Telephone number
Information submitted through contact or volunteer forms
Communications you send to us
Donation Information
When you make a donation, we may collect:
Your name
Mailing address
Email address
Telephone number
Donation amount
Donation history
Information concerning a gift made in honor or memory of another person
Information necessary to acknowledge or administer the donation
Payment card and other financial information may be collected and processed by third-party payment processors used by TLF, including Squarespace, Stripe, PayPal, and other payment services we may use from time to time.
TLF does not sell, rent, or exchange donor lists or donor personal information with other organizations.
Email and Mailing List Information
If you subscribe to receive news, event information, fundraising communications, or other updates from TLF, we may collect and maintain your email address and related subscription information.
Our website is operated using Squarespace, which may store and process information submitted through website forms and mailing-list subscriptions.
You may unsubscribe from marketing emails at any time by using the unsubscribe link included in the communication or by contacting us.
2. Patient Grant Applications and Sensitive Information
TLF provides charitable grants to eligible individuals diagnosed with blood cancers and other acute catastrophic illnesses who are experiencing financial need.
As part of the grant application process, applicants may provide sensitive personal information, including:
Name
Date of birth
Mailing address
Email address
Telephone number
Employment information
Emergency contact information
Medical diagnosis
Treatment plan
Treating physician information
Health insurance information
Financial need information
Requested grant amount
Information about how grant funds will be used
Medical bills
Medication expenses
Rent or mortgage documentation
Utility bills
Transportation or treatment-related expenses
Receipts, invoices, statements, and other supporting documentation
Photo identification
Referral information
TLF's current grant application also requires a treating physician to provide information concerning the applicant's diagnosis, treatment plan, treatment history, and anticipated duration of treatment.
Applicants may submit completed applications and supporting materials to TLF by mail or email.
How We Use Grant Application Information
TLF may use grant application information to:
Determine whether an applicant meets TLF's eligibility requirements
Evaluate and process a grant request
Verify information provided in an application
Communicate with an applicant
Communicate with an applicant's treating physician or health-care provider when authorized by the applicant
Make decisions concerning the amount and purpose of a grant
Pay an approved expense directly to a provider, creditor, landlord, utility company, medical provider, or other appropriate recipient
Confirm how grant funds were used
Maintain appropriate records concerning grants awarded
Seek additional charitable assistance for an applicant
Sharing With Other Nonprofit Organizations
TLF may share some or all of an applicant's grant application information with another nonprofit or charitable organization when TLF believes that organization may be able to provide additional financial or other assistance to the applicant.
Such information may include personal, financial, and medical information where reasonably necessary to allow the other organization to evaluate the applicant for additional assistance.
TLF does not share grant application information for commercial marketing purposes.
Grant Review
Grant applications may be reviewed by members of the TLF Grant Committee, appropriate members or representatives of TLF involved in administering the grant program, and other nonprofit organizations where sharing is appropriate for the purpose of seeking additional assistance for the applicant.
Physician Information
With the applicant's authorization, TLF may contact the applicant's treating physician or medical provider to verify medical or treatment-related information relevant to the grant application.
3. Use of Non-Identifying Grant Information
TLF may use general or non-identifying information about grants made through its programs in fundraising, educational, annual-report, promotional, or community-impact materials.
For example, TLF may describe assistance provided using information such as:
General age
General geographic location
Diagnosis
General circumstances surrounding the grant
TLF does not intend to identify a grant recipient by name in these communications unless the individual has separately authorized such identification.
4. Event Registration
TLF organizes and supports fundraising events, including the Rhulen Rock Hill Run & Ramble and related activities.
Registration for certain events may be administered by third-party service providers such as RunSignup.
When you register through a third-party registration service, that service may collect information directly from you under its own privacy policy and terms of service. TLF may receive information necessary to administer the event, communicate with registrants, coordinate participation, process donations, manage volunteers, or conduct related event activities.
5. Children
Children may participate in certain TLF events.
TLF requires registration of children to be completed by a parent or legal guardian through the applicable event-registration process.
We do not knowingly seek to collect personal information directly from children under 13 through our website without appropriate parental or guardian involvement.
If you believe a child has submitted personal information to TLF without appropriate parental or guardian involvement, please contact us so that we can review the matter.
6. Volunteers
When you volunteer with TLF or inquire about volunteer opportunities, we may collect information including your:
Name
Email address
Telephone number
Availability
Volunteer preferences
Messages or other information you choose to provide
We use this information to communicate with volunteers and coordinate Foundation and event activities.
7. Photographs, Video, and Event Media
Photographs and video may be taken at TLF-sponsored or supported events.
TLF may post photographs from its events on its website, social-media pages, or other promotional materials.
TLF may also provide links to photographs maintained by third-party photographers or photography services. When you follow a link to a third-party photographer's website, that third party's privacy practices and terms apply.
If you have a concern about a photograph appearing on a TLF-controlled website or social-media page, please contact us.
8. Website Usage, Cookies, and Similar Technologies
Our website and third-party service providers may automatically collect certain information when you visit the site, including:
Internet Protocol address
Browser type
Device type
Operating system
Referring website
Pages viewed
Date and time of access
General website interaction information
Cookie and similar technology identifiers
We and our service providers may use cookies and similar technologies to:
Operate the website
Remember preferences
Improve website functionality
Understand website traffic and usage
Measure the effectiveness of communications and advertising
Support fraud prevention and security
Your browser may allow you to limit or disable cookies. Doing so may affect some website functionality.
9. Facebook and Social-Media Advertising
TLF may advertise on Facebook and may use information provided by Facebook or related Meta services to measure advertising effectiveness and understand interactions with our advertising.
Facebook, Meta, and other social-media platforms collect and process information according to their own privacy policies.
TLF does not control how third-party social-media platforms independently collect, use, or retain information.
10. Third-Party Service Providers
TLF may use third-party companies to help us operate our website, process payments, administer events, send communications, host information, provide technical services, or carry out other Foundation activities.
These may include providers such as:
Squarespace
Stripe
PayPal
RunSignup
Facebook and Meta
Website hosting, analytics, communications, and technology providers
Professional advisers and service providers
We may provide these organizations with information reasonably necessary for them to perform services for TLF.
These third parties may also collect information directly from you and may process that information under their own privacy policies and terms.
11. How We Use Personal Information
In addition to the purposes described elsewhere in this Privacy Policy, TLF may use personal information to:
Operate and maintain our website
Administer charitable programs
Evaluate and award grants
Process donations
Acknowledge donors
Administer memorial and honorary donations
Conduct fundraising activities
Communicate with supporters
Coordinate events
Register participants
Coordinate volunteers
Respond to inquiries
Maintain Foundation records
Prevent fraud or misuse
Protect the security of our systems and information
Comply with legal, tax, accounting, regulatory, and reporting obligations
Establish, exercise, or defend legal rights
12. When We May Disclose Information
TLF may disclose personal information:
To service providers performing services on our behalf
To payment processors
To event-registration providers
To members of the Grant Committee and appropriate TLF representatives
To medical providers when authorized by a grant applicant
To other nonprofit organizations that may be able to provide additional assistance to a grant applicant
To vendors or entities receiving payment of an approved grant expense
When required by law, court order, subpoena, or other legal process
When reasonably necessary to protect TLF, an individual, or the public from fraud, misuse, security threats, or unlawful activity
With the individual's consent or at the individual's direction
TLF does not sell, rent, or exchange donor lists or donor personal information.
13. Security
TLF takes reasonable administrative, technical, and organizational measures intended to protect personal information against unauthorized access, loss, misuse, alteration, or disclosure.
Because grant applications may contain sensitive medical, financial, and identification information, TLF seeks to limit access to such information to individuals and organizations with a legitimate grant-related need.
No electronic transmission, email system, website, or data-storage system can be guaranteed to be completely secure. Accordingly, we cannot guarantee absolute security.
14. Retention of Information
TLF may retain personal information for as long as reasonably necessary to:
Carry out the purpose for which the information was collected
Administer grants and charitable programs
Maintain donation and accounting records
Satisfy tax, financial, legal, insurance, and recordkeeping requirements
Resolve disputes
Protect TLF's legal rights
Maintain appropriate organizational records
Different categories of information may be retained for different periods.
When information is no longer reasonably necessary, TLF may delete, destroy, anonymize, or otherwise dispose of it consistent with its recordkeeping practices and applicable law.
15. Links to Other Websites
Our website may contain links to websites operated by third parties, including event-registration services, photographers, social-media platforms, payment providers, sponsors, and other organizations.
TLF is not responsible for the privacy practices, security, or content of websites that we do not control.
We encourage you to review the privacy policy of any third-party website before providing personal information.
16. Your Choices
Depending on your interaction with TLF, you may contact us to:
Update or correct certain personal information
Request removal from an email or mailing list
Ask questions about information we maintain
Raise concerns about our use of personal information
Request that we review a photograph posted on a TLF-controlled website or social-media account
Certain information may need to be retained for legal, financial, charitable-program, recordkeeping, fraud-prevention, or other legitimate purposes.
17. Changes to This Privacy Policy
TLF may update this Privacy Policy from time to time to reflect changes in our programs, website, service providers, legal obligations, or information-handling practices.
When we make material changes, we will post the updated Privacy Policy on our website and revise the effective date shown above.
18. Contact Us
If you have questions about this Privacy Policy, our privacy practices, or personal information you have provided to the Trevor Loughlin Foundation, please contact:
Trevor Loughlin Foundation, Inc.
492 Old Sackett Road
Rock Hill, New York 12775
Email: sloughlin@trevorloughlinfoundation.org
Telephone: 845-313-0777